How to Set Up Reorder Alerts

Never run out of essential supplies. Reorder alerts notify you when inventory items drop below a threshold you set.

Open any item in Inventory

Find the Reorder Level field

Enter the minimum quantity (e.g., 10 for glove boxes, 5 for composite tubes)

Click Save

When stock falls to or below this number, the item appears in the Low Stock Alerts section.

To set reorder levels for multiple items at once:

Go to Inventory → Settings → Reorder Levels

Click Bulk Edit

Set reorder levels for each item in the spreadsheet view

Click Save All

Configure how you receive reorder alerts at Settings → Notifications → Inventory:

Alert Type	Description
In-App Badge	Red badge on Inventory sidebar icon
Dashboard Widget	Low stock count on the clinic dashboard
Email Digest	Daily email listing all low-stock items
Instant Email	Immediate email when an item hits reorder level

The inventory dashboard highlights:

Critical (red) — Out of stock (quantity = 0)

Warning (orange) — At or below reorder level

Healthy (green) — Above reorder level

When an item triggers a reorder alert, the system suggests an order quantity based on:

Average monthly usage (calculated from stock-out history)

Lead time from supplier (if configured)

Buffer stock recommendation

This appears when you click Reorder on a low-stock item.

If you have configured supplier contacts:

Click Reorder on a low-stock item

Review the suggested quantity

Click Send Order Request

An email is sent to the supplier with your order details

For managing inventory, see How to Manage Inventory.